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Import an Existing WooCommerce Catalog

Already have products on your WooCommerce site? You don't have to re-enter them. CloudFFL OS can read your existing catalog and link each store product to a product in CloudFFL OS, so the two sides start out matched.

Run the import

  1. On the store, turn on Import Products.
  2. Click Import Products. CloudFFL OS reads through your store's catalog and links or creates products as needed.

How products get matched

CloudFFL OS matches by SKU first:

  • SKU already in CloudFFL OS → the store product is linked to your existing product. No duplicate is created.
  • New SKU → a new product is created in CloudFFL OS and linked.
  • No SKU on the store product → CloudFFL OS still brings it in, but flags it as Needs SKU Assignment so you can give it one. These also show up in the import summary.

SKUs are the join between your store and CloudFFL OS. Before importing a large catalog, make sure your WooCommerce products have SKUs — it makes matching clean and avoids manual cleanup afterward.

Tracked products and quantities

If a store product is set to track stock, CloudFFL OS creates it as a tracked (storable) product so inventory syncing works for it. Products your store doesn't track (like a transfer fee or a service) come in as non-tracked.

If you'd like CloudFFL OS to also start with your store's current on-hand counts, turn on Seed On-Hand from Woo on Import before importing. This is a one-time onboarding convenience — it sets your starting quantities from the store so CloudFFL OS takes over with the right numbers. It's off by default, and it needs a default warehouse on the store.

After importing

Once products are linked, both sides stay in step: future pushes update the right store product, and stock syncing keeps quantities aligned. This is also a good moment to pull and map your categories.

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